Reduce Operational Costs
Automate routine customer questions and reduce repetitive help-desk work.
AI-Powered CRM for Aesthetic Clinics
Your Clinic Doesn't Need More Leads. It Needs to Convert More of Them.
You're paying for every lead. Don't let poor follow-ups cost you the appointment. Clinic Robo uses AI-powered WhatsApp conversations to engage leads, handle objections, share treatment results, and book consultations — even when your team is offline.
Appointments Booked
68
↑ 28%
Campaign Leads
126
↑ 42% this month
Reply via WhatsApp · Assigned to SDR
AI Reply
WhatsAppMessengerInstagramFormWA WebCallsTeam
Today
Hi, I'm interested in HIFU. Can you tell me more?11:42 AM
Clinic Robo AI · Skin Specialist ●Of course! HIFU is a non-surgical treatment used to help improve skin firmness. Would you like to see some of our clinic's treatment results?11:42 AM · Sent instantly
Yes, and how much does it cost?11:43 AM
Pricing depends on the treatment area. I can help you arrange a consultation to discuss your options. Would you prefer tomorrow or Saturday?11:43 AM · Sent
Tomorrow works.11:44 AM
Consultation booked – Fri 2:00 PM
Type a message…
Leads needing follow-up ›
HA
Hana A.Do you offer HydraFacial?
High intentLM
Lina M.What does the consultation include?
Follow upOS
Omar S.I'll check my schedule
InterestedLead Quality
6.4x
More qualified leads
1,240Total leads
96Booked / Won
7.7%Conversion
21New today
164Last 7 days
612Last 30 days
830Active
118Lost
Leads by stage
Live Demonstration
See Clinic Robo in Action
Watch how Clinic Robo handles patient inquiries, automates follow-ups and gives your team complete visibility into the sales process.
Book Your Free Demo
The Lead Leakage Problem
You're Generating Leads. But How Many Are You Losing?
Patients enquire. Receptionists get busy. Follow-ups are missed. And potential appointments quietly disappear.
Boost Conversion Rates
Qualify visitors in real time and guide hot leads straight to checkout or a meeting.
Save Hours Daily
Auto-answer FAQs, capture leads, schedule calls—free your team for high-value work.
"The solution isn't always more advertising.
It's a better conversion process."
The Lead Leakage Problem
Your Team Moves On. Clinic Robo Keeps Following Up.
A side-by-side comparison of patient conversion lifecycles in aesthetic clinics.
Standard Practice
Manual FlowTraditional Clinic Sales Process
- Day 1Lead received via Instagram / Meta Ad
- Day 2Receptionist follows up manually between clinic calls
- Day 3No response from patient (at work or busy)
- Day 4Lead marked "Cold / Not Interested"
- AfterwardsNo further follow-up. Acquisition spend lost.
Outcome: Over 70% of potential high-ticket treatment revenue is abandoned.
HIGH CONVERSION OS
Automated Sales Engine
With Clinic Robo
- Day 1Under 10sAI engages immediately in clinic's tone
- Day 2Relevant, consultative follow-up on preferred treatments
- Day 5Verified doctor credentials & treatment information shared
- Day 14Patient re-engaged with soft seasonal slot inquiry
- Day 30Conversation continues organically without pressure
- Day 60Ongoing nurturing opportunity → Consultation Booked
"A patient who's not ready today could be your next booking." +48% Attributed Rev
Autonomous Clinical Intelligence
Meet the AI That Doesn't Just Reply.
Meet the AI That Doesn't Just Reply.
It Helps You Convert.
Clinic Robo engages potential patients in natural, human-like conversations, handles objections, shares treatment information and guides them toward booking.
CR
Elite Aesthetic Clinic (AI Assistant) Quality QA Verified · Verified Pricing Gate
Dubai, GST
"I've tried fat freezing at another clinic before and didn't see results. Why would this fat-loss program work?"
Clinic Robo · Fat-Loss Specialist"That's completely understandable — standalone cryolipolysis doesn't address deep visceral fat or metabolic rate. Our Dubai protocol combines targeted fat breakdown with lymphatic stimulation and metabolic evaluation by our doctor. May I share our clinical before-and-after overview?"
"Yes please. Also what is the consultation fee?"
"The initial doctor assessment is complimentary when booking this week. We have two consultation slots available this Thursday at 4:30 PM or Saturday at 11:00 AM. Which suits your schedule?"
✓ 100% on-brand tone · Handled in seconds1
Understands Inquiries
Routes Botox, dermal fillers, hair restoration, or HIFU to the right treatment agent.
2
Handles Objections
Addresses downtime, pain level, clinic safety, and pricing with verified doctor-approved answers.
3
Shares Treatment Results
Sends approved before/after case files and practitioner qualifications at the exact right moment.
4
Helps Book Consultations
Offers available slots and records the booked consultation in the clinic's appointment calendar.
5
Engages Leads 24/7
Immediate midnight responses while competitors sleep, capturing urgent next-day treatment demand.
6
Automates Nurturing
Never forgets a lead. Multitouch WhatsApp sequences run across 14, 30, and 60 days automatically.
Closed-Loop Campaign Attribution
Stop Guessing Which Ads Are Actually Bringing You Patients.
Connect your Meta campaigns with your sales pipeline. See which campaigns generate inquiries, which leads progress, and where appointments are coming from.
Lead Quality
6.4x
More qualified leads
Campaign Leads
126
↑ 42% this month
Live Attribution Report
Meta Campaigns Measured
| Campaign Name | Spend | Leads | Cost / Lead | Bookings | Conv. Rate | True ROAS |
|---|---|---|---|---|---|---|
| Botox & Filler · Ramadan Glow | AED 8,400 | 312 | AED 26.9 | 48 Consults | 15.4% | 7.3x |
| Fat-Loss & Body Contouring · IG Reels | AED 12,100 | 508 | AED 23.8 | 62 Consults | 12.2% | 6.1x |
| HydraFacial Luxury Package · Direct WhatsApp | AED 5,600 | 221 | AED 25.3 | 31 Consults | 14.0% | 3.4x |
| PRP Hair Restoration · Generic Search | AED 9,800 | 140 | AED 70.0 | 9 Consults | 6.4% | 1.3x |
Better data. Smarter advertising decisions. Kill underperforming ad spend and double down on true revenue generators.
Team Accountability & Speed
Know Exactly What's Happening to Every Lead.
Track your team's calls, follow-ups, conversations and conversion performance — without depending on manual reports.
NM
Nour M. (Senior Consultant)Avg Speed-to-Call: 1m 45s · 98% coverage
Calls Done
42
42
Pending
2
2
Booked
11 (AED 34k)
11 (AED 34k)
RA
Rania A. (Front Desk Lead)Avg Speed-to-Call: 2m 10s · 94% coverage
Calls Done
38
38
Pending
4
4
Booked
9 (AED 27k)
9 (AED 27k)
ZK
Zaid K. (Aesthetic Coordinator)Avg Speed-to-Call: 3m 40s · 86% coverage
Calls Done
29
29
Pending
8
8
Booked
6 (AED 19k)
6 (AED 19k)
Leads Needing Follow-Up14 LeadsAI auto-firing
Appointments Booked68 this wk+31% vs manual
Campaign ROAS6.4× Truesample metrics
Track Every Follow-Up
See real-time speed-to-call timers. Leads uncalled past 5 minutes automatically flash amber and red.
Analyse Sales Conversations
Call logs and recordings from your connected calling app, with transcripts, so managers can review how reps handle enquiries.
Identify Conversion Opportunities
Spot which reps excel at upselling skin packages vs injectables to route inbound inquiries by individual strengths.
How Clinic Robo Works
Meet the AI That Doesn't Just Reply.
Meet the AI That Doesn't Just Reply.
It Helps You Convert.
From the first ad click to the booked consultation, every lead moves through one connected pipeline.
Capture Leads
Meta lead ads, Instagram and Messenger DMs, web forms and WhatsApp land in one unified pipeline instantly.
Instant IngestionEngage with AI
Specialist agents reply within seconds in your clinic's tone, assessing medical readiness, intent, and treatment preferences.
24/7 ResponseNurture Automatically
Long-term WhatsApp follow-ups across 60 days overcome hesitation, share case results, and keep leads warm.
79% Booking ZoneBook Appointments
Booked consultations go straight into the clinic's appointment calendar, with automated WhatsApp reminders.
Reminders SentTrack & Optimise
Attribute every dirham earned back to the ad creative, campaign source, and rep interaction with zero guesswork.
True ROAS
Transparent Enterprise Model
Invest in Better Patient Conversions.
One predictable, all-inclusive monthly investment for established aesthetic, dermatology and cosmetic clinics.
COMPLETE CLINIC OS
Clinic Robo
Full enterprise deployment for aesthetic medical centers
AED 5,000 / month
AI-powered patient engagement, lead nurturing, campaign visibility and sales performance tracking in one connected platform.
- 13 Specialist Clinical AI Agents (Fat loss, Skin, Injectables, Hair, Quality QA)
- 24/7 instant WhatsApp replies in your clinic's tone
- Automated Long-Term Nurturing through 60-day objection sequences
- Full Meta Ads ROAS attribution tracked to booked treatments
- Front Desk Speed-to-Call Tracking with live alerts & call recordings
- Appointment calendar with bookings, reminders and visit tracking
Clinic Robo
DashboardMy InboxCampaign Report
TAgency
Inbox ●
SSara K.Hi, I'm interested in HIFU…1
LMLina M.What does the consultation include?2
HAHana A.Do you offer HydraFacial?1
MRMona R.Lead Form Submission1
DFDana F.Is there parking nearby?1
OSOmar S.I'll check my schedule1
ANAisha N.What are your timings?1
YTYara T.Saturday works for me1
Sara K.WhatsAppMessengerInstagramFormCalls
Hi, I'm interested in HIFU. Can you tell me more?
Clinic Robo AI · Skin SpecialistOf course! HIFU is a non-surgical treatment used to help improve skin firmness. Would you like to see some of our clinic's treatment results?
Yes, and how much does it cost?
Pricing depends on the treatment area. I can help you arrange a consultation to discuss your options. Would you prefer tomorrow or Saturday?
Tomorrow works.
Consultation booked – Fri 2:00 PM
Type a message…
Got Questions?
Frequently Asked Questions
How is Clinic Robo different from a traditional CRM?
Traditional CRMs are passive digital filing cabinets where reps manually log calls and update status tags. Clinic Robo is an active sales operating system: 13 specialised AI agents converse with patients over WhatsApp within seconds, answer treatment questions, chase follow-ups for up to 60 days, and time your staff's calls in real time.
Can Clinic Robo handle aesthetic treatment inquiries?
Yes. Each enquiry is routed to the specialist agent for that treatment — fat loss, skin, hair, IV and front desk — so a HIFU question is answered as a skin expert would. Replies are built from your clinic's own approved pricing, offers and tone, and a quality check reviews every price and message before anything is sent.
Does Clinic Robo replace my receptionists?
No. The AI handles volume and speed — the instant first reply, the follow-ups nobody has time for, the late-night enquiries. Your team handles judgment. Complaints, medical concerns or anything outside the AI's lane are handed to a person straight away, and your staff see every conversation in one live inbox.
How does automated lead nurturing work?
When a lead goes quiet, Clinic Robo runs a follow-up sequence matched to the treatment they asked about and where they are in the pipeline, and stops automatically as soon as the patient replies. Long sequences run on WhatsApp templates and scheduled calls; Instagram and Messenger follow Meta's 24-hour messaging rule, so replies there happen while the conversation window is open.
Can I track which ad campaigns generate appointments?
Yes. Every lead is tied back to its source campaign and tracked through calls and follow-ups to the booked appointment and revenue. That's why the ROAS figure is honest: it covers the full funnel, not just the click. So far, AED 1.95M in revenue has been attributed to source across 291 measured campaigns.
AUTONOMOUS CLINICAL INTELLIGENCE
Stop Losing Appointmentsto Missed Follow-Ups.
Turn your clinic's existing inquiries into more booking opportunities with AI-powered conversations, intelligent nurturing and better sales visibility.
1,240Total leads
96Booked / Won
7.7%Conversion
21New today